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Time gets away from us. The calendar is overflowing with meetings. How can we find time for others when we struggle to find a moment for ourselves? We fear that if we get connected, we will get pulled into too many issues.

We convince ourselves that the townhalls, meetings, and email blasts are enough to convey our messages. But we’re not sure that the messages are appropriately cascaded, and that people are actively executing on the key initiatives.

When leaders are not available, it is easy to become isolated and distanced from the real issues. Without those valuable conversations, we do not have the data to make accurate decisions and without out input, people are left to figure it out for themselves. Often this is where project implementation goes off track. 

Here are ways to get connected using what I call the Visibility Matrix:

Free Up Time – Make effective use of your time by finding five, ten or even 15-minutes in your day. Shorten appointments, focus conversations to one topic, arrive at meetings early and end meetings early with the focus on using these precious minutes to increase your face time with others.

If you are like me and tend to sit at my desk all day, ask a colleague to take a 10-minute walking break which is a terrific way to stretch your legs and walk and talk with a colleague.

Instead of bolting out the door at the end of the day with cellphone plugged into your ear, bock the last 10-15 minutes of the day as personal wrap-up time. Reflect on the day and lay out the next. Then make a smooth transition from the workday into your evening activities.

Pay attention to the transitions in your day – It’s easy to blow by the transitions from meeting to meeting, and one activity to another until it all feels like the day is one big blur. Use the time between activities to regroup, and reconnect. Stop by a colleague’s desk on the way to or from the restroom, or getting a glass of water.

You can access more tips and ideas in the attached YouTube segment.

By being visible and connected with others, you get a two-way dialogue going. You find out what’s going on. You can ask questions, make comments, remove obstacles, provide insights and coaching, and give feedback to others. Through your visibility you show the work is valued, it’s important, and you can be involved in the right way to help. 

Hilary Potts is a leadership strategist who advises senior leaders to navigate today’s intensively competitive business world with success. She is the author of leadership books; The Executive Transition Playbook and The Truth About Change, available on Additional leadership tips, tools, blogs, podcasts, and videos are available on